Provide secure mobile printing for the modern workplace With Canon uniFLOW guest printing, guests can print without accessing your network or risking security. Allow guest printing without the security riskĭo you regularly allow consultants, freelance workers, vendors or other guests to print or scan documents? If you give them access to your network printers, that’s a potential security beach waiting to happen. Watch this quick video to see how easy it is to scan with Canon uniFLOW Online.Ĥ. For example, scan a document and have it automatically emailed to you, or stored in a Google Drive folder. Using the Canon uniFLOW universal print driver along with Canon uniFLOW Online means a simple, consistent experience whenever people print or scan.Īnd it gets better: users can set up personalized settings and workflows that make tasks even faster. They just end up confused, frustrated, and unable to complete their tasks. That can be a challenge when you have a mix of devices models, because people will never remember user interface differences. The last thing you want is for people to need training before they can use printing and scanning equipment. Provide a simpler printing & scanning experience That intelligence can drive policy and procedure changes that reduce waste and cut your costs for printer supplies and service.Ĭanon uniFLOW Online provides reports and dashboards that show you the who, what, and where data for printing, scanning and faxing. The first step to reducing print expense is monitoring who prints, scans, and faxes what types of documents, and which devices they use. Without monitoring and oversight, you end up with excessive waste and spend. Many smaller businesses have no idea how much they spend on printing. Track document output activity to control costs When a user logs in to retrieve a printed document, the print job is released directly from the workstation or mobile device to the printer, so there is never a chance for sensitive information to be intercepted in transit. Print jobs never travel to the cloud and back to the print device. It’s also important to know that Canon uniFLOW Online keeps every print job within your secure network. It’s fast and easy for your employees, and not at all difficult to set up for your IT staff. How does authentication work? Users must login using a proximity card, key fob, or a pin code before they can retrieve a print job or scan a document. Protecting the confidentiality of sensitive documents (since documents no longer sit unattended in the printer tray).Limiting access to networked equipment to authorized users.This is particularly important if you have HIPAA or Sarbanes Oxley requirements.Īdding user authentication for document output (via Canon uniFLOW Online) makes your network safer by: That’s why printers are a big potential security risk and a breach waiting to happen. But in many organizations, printers and scanners are also connected to the network and, unlike workstations, are not locked down. Your network is locked down, and users have to login to use their computers and other technology. Secure printers & documents with flexible user authentication Top 5 Canon uniFLOW benefits for small to mid-sized businesses 1. There’s so much you can accomplish with print management read this case study to find out how it works and how much money you can save. Protecting network security and the privacy of sensitive document content.Streamlining print, scan and fax workflows that save time for users and reduce the need for IT support.Identifying and cutting down on wasted printing expense.Monitoring document output by user or department.Print management involves taking control of both printed and electronic documents, such as scanned and faxed documents. The solution is ideally suited for small to mid-sized businesses (up to about 250 employees), especially those that have multiple locations and/or do a lot of printing and scanning. Canon uniFLOW Online is Canon’s new cloud-based print management solution that helps businesses reduce costs, tighten security, simplify IT support, and improve user experience without the need for print servers.
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